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Procurement & Contracts is a Division of the Chief Administrative Office and is responsible for the procurement of services, supplies, materials, goods, furnishings, equipment and other personal property for the County.
Mission Statement and Code of Ethics
We realize it is essential to develop good relationships with our vendors. It is our intention to give all vendors fair and courteous attention. However, County departments and the Procurement & Contracts staff would appreciate vendors making our division the first point of contact. Our division will then arrange, if necessary, contacts with other County staff.
Please make an appointment to visit the Procurement & Contracts Division by calling (530) 621-5830.
The Procurement & Contracts Division maintains a centralized bidder’s list which is classified according to supplies or services provided. You may be placed on this list by
Open Invitations to Bid and Requests for Proposals.
No competitive process is required for purchases less than $500. Authorized departmental personnel may place orders directly with a vendor with or without the use of a Purchase Order (P.O.).
The County’s Procurement Ordinance does not require a competitive process; however, only authorized departmental personnel may place the order directly with a vendor. A P.O. is not required for the purpose of placing the order with the vendor; however, a P.O. is required in the County’s procurement system for tracking purposes.
The Ordinance requires that purchases in excess of $5,000 but not exceeding $25,000 be made as a result of an informal request for bid. The procedure is as follows:
The Ordinance requires that purchases in excess of $100,000 follow the same guidelines as purchases in excess of $25,000 but not exceeding $100,000; however, the Purchasing Agent will submit to the County’s Board of Supervisors approval of award.
Award of bid will be published on the County’s website under Bid Results. Bidders have ten (10) business days from the date of the posting to submit a letter of protest to the Purchasing Agent. The letter must be signed by an authorized representative stating specific reason(s) for the protest including all relevant facts (law, rule, regulation, criteria).
Purchasing Agent may enter into contracts for services provided the contract amount does not exceed $81,635
All contracts are approved by the Board of Supervisors and executed by the Chair of the Board of Supervisors.
Effective October 20, 2022, contracts for services greater than $100,000 require a competitive selection process which may include a review of the scope of services and the contractor’s professional qualifications. All contracts are approved by the Board of Supervisors and executed by the Chair of the Board of Supervisors.
A local vendor preference credit of five percent (5%) for El Dorado County businesses shall be applied when evaluating bids for supplies, goods, materials furnishings and other personal property.
Any vendors who will be conducting business within the unincorporated territory of the County are required to possess a valid El Dorado County business license. This includes the soliciting of orders or the delivery of merchandise in vehicles owned or operated by the seller within such territory whose principal place of business is not within the unincorporated territory of the County. Information on obtaining a County business license can be found on the
Treasurer/Tax Collector website.
Information on El Dorado County
The Purchasing Agent is responsible for administering the County surplus property program which includes the selling, transfer, donation or exchange of surplus property as provided for by Government Code, County Ordinance Code, or Board of Supervisor’s direction.